How to Create a Simple AI Use Policy for a Small Team
By Oliver Bennet
Small teams need AI rules before they need AI ambition. A simple AI use policy helps people move faster without pasting sensitive customer data, publishing unchecked claims, or creating messy workarounds.
Simple AI policy template
- Allowed: drafting, summarizing, brainstorming, checklists, internal notes, and first-pass research.
- Restricted: customer-facing legal, financial, medical, pricing, or contract language without review.
- Never paste: passwords, payment data, private customer records, confidential contracts, or regulated data unless approved.
- Review required: anything published, sent to customers, or used for decisions.
Team prompt rule
Every prompt should avoid unnecessary private details. Replace real names with roles, replace exact records with summaries, and keep the original source in your secure system.
Create a one-page AI use policy for a small team.
Business: [business type]
Risks: [risks]
Tools allowed: [tools]
Include allowed use, restricted use, data rules, review rules, and owner.Sources
FAQ
Does a two-person business need an AI policy? Yes, but it can be one page. The goal is clarity, not bureaucracy.
